About the Payroll Department
The payroll department is committed to providing accurate and timely compensation to employees in a manner that is cost efficient to the college. We strive to deliver personalized customer service to our college community, while focusing on future processes and service enhancements.
General Information
Employee Self-Service for W-4
Employee Self-Service for W2s & 1095C Electronic Consent
2022 W2 Notice and Instructions to Employee
Web Time Entry
Part Time Employees
SOS Web Time Entry for Part-Time Employees [Handbook]
Full Time Non-Exempt Employees
SOS Web Time Entry for Full Time, Non-Exempt Employees [Handbook]
Web Time Entry Approvers
SOS Web Time Entry for Approvers [Handbook]
Leave Reporting
Full Time Exempt Employees Monthly Leave Reporting [Handbook]
Monthly Leave Reporting Approvers [Handbook]
Approval Routing
Proxy Set-Up [Handout]
Payroll Forms
Direct Deposit Authorization Form
Adjunct & Overload Absence Form
Late Submission Leave Reporting Form
Adjunct Professional Development Timesheet
Instructor Overload Hours Form
Payroll Approval Routing Form for Monthly Leave Reporting and Bi-weekly Web Time Entry
Summer Camp Instructor Timesheet
TRS Retirees (Working After Retirement)
2022 - 2023 TRS Working After Retirement Monthly Time Sheets
2022 - 2023 TRS Working After Retirement Half Time Hours Chart
Payroll Calendars
2022 - 2023 Monthly Payroll Dates
2023 - 2024 Monthly Payroll Dates
2022 - 2023 Monthly Leave Reporting Schedule
2023 - 2024 Monthly Leave Reporting Schedule
2022 - 2023 Bi-Weekly Payroll Dates
2023 - 2024 Bi-Weekly Payroll Dates
Summer 2023 Instructional Payroll Schedule (Adjuncts and Overload Pay Schedule)
Payroll Policies & Procedures
Policy III.3001.C, Payroll
Procedure III.3001.C.a, Payroll
Procedure III.3001.C.b, Payroll Under and Overpayments
Policy III.3001.I, Overtime/Compensatory Time
Procedure III.3001.I.a, Overtime/Compensatory Time
Meet the Staff
Dena Carlson
Payroll Manager
281-998-6143
dena.carlson@sjcd.edu
Lisa Swafford
Assistant Payroll Manager
281-998-6149
lisa.swafford@sjcd.edu
Tina Erdman
Payroll Specialist
(281) 998-6150 ext. 2512
payroll@sjcd.edu
Caryn Hays
Payroll Specialist
(281) 998-6150 ext. 6309
payroll@sjcd.edu
Amanda Piggott
Payroll Specialist
(281) 998-6150 ext. 2511
payroll@sjcd.edu
Daphne Gonzalez
Payroll Specialist
(281) 998-6150 ext. 6422
payroll@sjcd.edu