Policies and Procedures

San Jacinto Community College District Policy Manual

These policies and procedures have been developed to inform you of your rights and responsibilities as College employees, and to acquaint you with the variety of services, benefits, and facilities available to you at San Jacinto College. Faculty and staff are encouraged to download this information and keep it on hand as a convenient reference for matters of employee interest and concern. By reading this material and being an informed, responsible member of the San Jac staff, you can contribute to the institution's success and strengthen San Jacinto College's excellent reputation.

Note: The San Jacinto Community College District Policy Manual is currently under review and is in the process of being transitioned to new categories and subcategories, format, and numbering system.

Glossary of Definitions


Fiscal Affairs


Policy III.3001.B Financial Standards
Procedure III.3001.B.a Acceptance of Donations
Policy III.3001.E Budget Preparation
Procedure III.3001.E.a Budget Preparation
Policy III.3001.G Employee Travel
Procedure III.3001.G.a Employee Travel
Policy III.3005.A College Mail
Procedure III.3005.A.a College Mail
Policy III.3001.F Tuition and Related Items
Procedure III.3001.F.a Tuition and Related Items
Policy VI.6003.C Resident Status
Procedure VI.6003.C.a Resident Status Definitions
Policy III.3008.C Emergency Incidents
Procedure III.3008.C.a Unscheduled Suspension of College Operations
Procedure III.3008.C.b Essential Staff
Procedure III.3008.C.c Instructional Continuity to Make Up Lost Instructional Time
Policy V-N Policy on Identification Cards
Policy III.3001.A Investment Policy and Strategy
Policy III.3001.D Debt Management
Procedure III.3001.D.a Debt Management: Post Issuance Compliance
Policy III.3001.H Fixed Assets
Procedure III.3001.H.a Procedure - Fixed Assets
Policy VI-L Policy on Use of Equipment
Policy VI-U Policy on Records Management
Procedure 4-13 Records Management
Procedure 2-6 Parking



Policy III.3004.D Keys and Proximity Cards
Procedure III.3004.D.a Keys and Proximity Cards
Policy III.3004.C Facilities Services
Procedure III.3004.C.a Facilities Services
Policy III.3004.A Remodeling and Renovation of College Facilities
Procedure III.3004.A.a Remodeling and Renovation of College Facilities
Policy VII.7000.A Electioneering
Procedure VII.7000.A.a Electioneering
Policy III.3004.B Sustainable Energy Management
Procedure III.3004.B.a Energy Management



Policy III.3009.A Grants Management
Procedure III.3009.A.a Grant Pre-Award
Procedure III.3009.A.b Grant Post-Award



Policy III.3001.C Payroll
Procedure III.3001.C.a Payroll
Procedure III.3001.C.b Payroll Under and Overpayments
Policy III.3001.I Overtime/Compensatory Time
Procedure III.3001.I.a Overtime/Compensatory Time



Procedure 2-9 Police Emergency
Policy III.3000.A Campus Carry
Procedure III.3000.A.a Campus Carry
Policy III.3000.B Mental Health Leave for Peace Officers



Policy III.3008.A Use of College Owned or Leased Vehicles
Procedure III.3008.A.a Use of College Owned or Leased Vehicles
Policy VI-KK Policy on Tobacco Use and Smoking
Procedure 3-10 Tobacco Use and Smoking
Procedure 2-11 Safety
Policy III.3008.B Communicable Disease
Procedure III.3008.B.a Communicable Disease
Procedure III.3008.B.b Public Health Emergencies
Procedure 4-7 Wellness
Policy IV-C-7 Policy on Medical Examinations
Policy IV-C-8 Policy on New Employee Medical Examinations


Human Resources


Policy IV-A Policy Definitions
Policy VI-W Policy on Work Place Violence
Procedure 3-11 Work Place Violence
Procedure 3-2 Drug-free Workplace
Policy IV.4005.A Remote and Alternate Work Schedule Arrangements
Procedure IV.4005.A.a Remote Work
Procedure IV.4005.A.b Alternate Work Schedule
Policy IV-G-5 Policy on Reduction in Force
Procedure 4-22 Reduction in Force
Policy III.3006.A Use of Recording Devices by Employees and Students
Procedure III.3006.A.a Use of Recording Devices by Employees and Students
Policy III.3006.B Volunteer Service
Procedure III.3006.B.a Volunteer Service
Policy III.3006.C Animals on College Property
Procedure 111.3006.C.a Animals on College Property



Policy IV.4000.A Americans with Disabilities Act
Procedure IV.4000.A.a Americans with Disabilities Act

Policy IV.4000.B

Policy on Bereavement Leave
Procedure IV.4000.B.a Bereavement Leave

Policy IV.4000.C

Court Appearances/Jury Duty
Procedure IV.4000.C.a Court Appearances/Jury Duty

Policy IV.4000.D

Educational Advancement Incentive for Full-Time Staff and Administrators

Procedure IV.4000.D.a Educational Advancement Incentive for Full-Time Staff and Administrators
Policy IV.4000.E Employee Assistance Program
Procedure IV.4000.E.a Employee Assistance Program
Policy IV.4000.F Family and Medical Leave
Procedure IV.4000.F.a Family and Medical Leave
Policy IV.4000.G Holidays
Procedure IV.4000.G.a Holidays
Policy IV.4000.H Insurance
Procedure IV.4000.H.a Insurance
Policy IV.4000.I Lactation
Procedure IV.4000.I.a Lactation
Policy IV.4000.J Military Leave
Procedure IV.4000.J.a Military Leave
Policy IV.4000.K Retirement Plan for PT Employees
Procedure IV.4000.K.a Retirement Plan for PT Employees
Policy IV.4000.L Personal Business Leave
Procedure IV.4000.L.a Personal Business Leave
Policy IV.4000.M Retirement Plan for Full-Time Employees
Procedure IV.4000.M.a Retirement Plan for Full-Time Employees
Policy IV.4000.N Sick Bank
Procedure IV.4000.N.a Sick Bank
Policy IV.4000.O Sick Leave
Procedure IV.4000.O.a Sick Leave
Policy IV.4000.P Tuition Reimbursement
Procedure IV.4000.P.a Tuition Reimbursement
Policy IV.4000.Q Vacations
Procedure IV.4000.Q.a Vacations



Policy IV.4001.A Compensation
Procedure IV.4001.A.a Administrator and Staff Salaries
Procedure IV.4001.A.b Faculty Salaries
Procedure IV.4001.A.c Faculty Formula Pay
Procedure IV.4001.A.d Extra Service Agreements
Procedure IV.4001.A.e Stipends
Procedure IV.4001.A.f Market Premiums
Procedure IV.4001.A.g Non-Exempt Employees and Overtime
Procedure IV.4001.A.h Exempt Employees
Procedure IV.4001.A.i Merit Salary Increases
Procedure IV.4001.A.j Reclassification and Reorganization
Procedure IV.4001.A.k Working during Emergencies or Weather-Related Events
Procedure IV.4001.A.l Compensation during an Unscheduled College Closure



Procedure 4-12 Personnel Records


Marketing, Public Relations, and Government Affairs
Student Services


Policy VI.6000.A Student Records Management
Procedure VI.6000.A.a Student Records Management
Policy VI.6000.B Confidentiality of Student Records
Procedure VI.6000.B.a Confidentiality of Student Records
Policy VI.6000.C Transcript Notation
Procedure VI.6000.C.a Transcript Notation
Policy VI.6000.D Awarding Honorary Degrees
Procedure VI.6000.D.a Awarding Honorary Degrees
Policy VI.6000.E Awarding Posthumous Degrees
Procedure VI.6000.E.a Awarding Posthumous Degrees
Policy VI.6002.A Academic Suspension Appeal
Procedure VI.6002.A.a Academic Suspension Appeal
Policy VI.6002.B Accessibility Services For Students
Procedure VI.6002.B.a Accessibility Services For Students
Policy VI.6003.A Evaluation of Transcripts for Transfer Students
Procedure VI.6003.A.a Evaluation of Transcripts For Transfer Students
Policy VI.6003.B Admissions
Procedure VI.6003.B.a Admissions
Procedure VI.6003.B.b Senior Citizens Enrolling for Classes
Policy VI.6003.D Course Drop Limit
Procedure VI.6003.D.a Procedure - Course Drop Limit
Policy VI.6004.A Compliance with Health Insurance Portability and Accountability Act (HIPAA)
Procedure VI.6004.A.a Compliance with Health Insurance Portability and Accountability Act (HIPAA)
Policy VI.6004.B Student Conduct & Discipline
Procedure VI.6004.B.a Student Conduct and Discipline
Policy VI.6004.C Student Complaints
Procedure VI.6004.C.a Students Complaints
Policy III.3006.D Sexual Misconduct
Procedure III.3006.D.a Allegations of Sexual Misconduct
Procedure 3-5 Identification (ID) Cards
Policy IV-B-3-a Policy on Student Harassment
Procedure 1-1 Student Harassment



Policy VI.6001.A Financial Aid
Procedure VI.6001.A.a Student Employees
Procedure VI.6001.A.b Federal and Texas Work Study Student Employees
Procedure VI.6001.A.c Return of Title IV Funds
Procedure VI.6001.A.d Types of Funds Awarded by Financial Aid
Procedure VI.6001.A.e Satisfactory Academic Progress
Procedure VI.6001.A.f Financial Aid Appeals