San Jac staff should use the internal request form for booking a room.
As a community service, San Jacinto College campus facilities are available for rent by external organizations as well as individuals. All facility rentals must be requested using our online form below.
To view rentals, choose a campus location for available spaces, fees, and amenities. Or keep scrolling for more details on rental procedures and policies.
Please note: All requests from political entities will be referred to the Vice Chancellor, External Relations for approval before rental is scheduled.
The San Jacinto Community College District reserves the right to cancel any event schedule by a community member or group if the scheduled facility is needed for a College program, due to weather, or because of an emergency or extenuating circumstance.
All outside individuals and groups must provide the College with proof of appropriate liability insurance coverage prior to the scheduled event, regardless of whether or not the College has waived fees and / or co-sponsored the event. Proof of insurance must be sent to the Campus Services department at the time of payment, no less than 30 days in advance with a coverage period that covers the rental period.
Any event that utilizes an outside caterer must provide proof of commercial liability insurance for the caterer.
The Renter shall carry general public liability insurance for the duration of the rental term. All policies should be written as occurrence-based.
All proof of insurance should be submitted on an ACORD Form issued by the Renter’s insurance provider / agent.
If there are any questions regarding event-related insurance requirements, please contact the San Jacinto College Director of Contracts and Purchasing Services at 281-998-6103.
It is the user’s responsibility to share with their guest and / or other parties involved the following restrictions:
Catering
If outside catering is part of the event, additional custodial services will be required. All food must be ready to serve – no cooking is allowed on the premises. Food can only be heated with food warmers. Caterers must provide a copy of their catering license and proof of commercial general liability insurance. If additional space is needed for food preparation, an additional room(s) should be reserved.
Alcohol
Alcohol will be allowed at events under certain circumstances. Any event serving alcohol is required to submit a Request for Authorization to Serve Alcoholic Beverages on College Property Form to the College Events Planner, and must hire security through the San Jacinto College Police Department. See College Policy VII.7002.A Alcohol Usage at Events on College Property for additional information.
Security
Campus security requirements will be determined by the San Jacinto College Police Department. Fees may be required.
Post Rental Surveys
Feedback is important for the continued improvement of the College’s rental operations; therefore, after the completion of an event, the Campus Services department will email an Event Evaluation Form to the user.
Exceptions
Any exceptions to these procedures must be approved in writing by the San Jacinto College Chancellor.
Support Services
| Personnel Fees | Hourly Rate |
|---|---|
| Police Support | $45 per officer |
|
Custodial Support |
$20 per person |
| IT Services | $45 per person |
| Lab Supervisors | $45 per person |
| Campus Services Personnel | $30 per person |
| Equipment Fees | Rate |
|---|---|
|
Tables |
$25 flat fee (less than 50 people) |
| Chairs |
$25 flat fee (less than 50 people) |
| Special Sound Devices | $25 & up |
| Microphones | $15 each |
| Piano | $60 |
| Podium | No Charge |
| Screen Projector | $25 per day |
| PowerPoint | $25 per day |
| Scoreboard / Shot Clock Operator | $25 per day |
